Built around your business
Kymark Limo Software
Booking, scheduling, dispatch and business management — built to make running your limo or chauffeur business easier.
We pride ourselves on making things easy and visually stunning. Explore the features below. Can't find a feature you need? We love building custom features — warmly welcomed, at no cost, and normally delivered within 24–48 hours.
01 — Daily operations
Run every trip, every day
Dispatch, booking, and scheduling tools that keep your board clean and your drivers on time.
Trip Schedule & Calendar
See every trip and its details at a glance — filter by year, month, week, or day so nothing falls through the cracks.
What's included
Dispatch & Scheduling+ AI
Visual timeline dispatch with drag-and-drop scheduling, conflict detection, and real-time updates across your entire fleet.
What's included
Trip Booking & Management
Create trips with smart forms, Google Maps integration, multi-segment routing, and integrated pricing.
What's included
02 — Customers & communication
Win, keep, and re-book customers
CRM, digital business cards, and a drag-and-drop email editor to turn every trip into the next one.
Customer CRM
Full customer profiles, corporate accounts, booking history, and saved preferences.
What's included
Digital Business Cards
Give every chauffeur a branded, shareable digital business card. One tap saves your contact, books a ride, or fires off a review request — no app to install.
What's included
Drag-and-Drop Email Editor
Design booking confirmations, reminders, and marketing blasts in minutes with a true block-based editor — no HTML, no developers, no clunky merge-tag guesswork.
What's included
Passenger Surveys
Hear how each trip went. Send surveys to your customers manually or automatically, and create your own questions with a complete, easy-to-use drag-and-drop builder.
What's included
03 — Fleet, pricing & insights
Know your fleet — and your numbers
Vehicle profiles, flexible rate cards, and live reports that show what's actually making you money.
Fleet Management
Track every vehicle with maintenance schedules, insurance tracking, and live availability.
What's included
Pricing & Rate Management
Build flexible rate profiles, surcharges, and account pricing — applied automatically at booking.
What's included
Reports & Analytics
Revenue, utilization, and performance reports — exportable and ready for your accountant.
What's included
04 — Setup & control
Easy to set up. Easy to run.
We pride ourselves on making things easy — and visually stunning. Every setting lives in one clean place, so you can get set up quickly and change your mind any time.
Settings & Setup
Company details, branding, policies, insurance, booking and dispatch rules, blocked dates, notifications and email templates — all in one place, all easy to change.
What's included
Dedicated feature pages
Want a deep dive? Start here.
Five pages, each with the problem it solves and how operators use it daily.
And so much more
Built specifically for ground transportation operators — not bolted on from a generic booking tool.
- AI Assistant
- Notifications
- Internal Team & Group Chat
- Online Booking
- Custom Roles/Permissions
- Complete Drag-and-Drop Screen Customization
- Time Clock
- Mobile Ready
- Complete Data Export/Import
- Gmail & Outlook Connection
- Twilio SMS Two-Way Chat
- Google Drive Connection
- Stripe Merchant Processing
- QuickBooks Online
- Audit Trail
Texting to US and Canadian numbers is included on every plan through the Kymark number — or connect your own Twilio account for any Twilio number or service.
Up and running in 15 minutes
Five steps from sign-up to your first invoice.
- 1
Create your account
Sign up for a free 14-day Kymark trial. Account login details will be sent on sign up. Limited time offer to lock in a GNet users discount — 10% off any plan, for life — offer valid until July 29, 2026.
- 2
Import your fleet & customers
Bring in your vehicles, drivers, and customer list from a CSV or your existing software.
- 3
Configure pricing rules
Set up flat rates, hourly rates, and surcharges that match how you actually quote work.
- 4
Dispatch your first trip
Drag a trip onto a driver in the timeline and the driver app pings instantly.
- 5
Invoice & get paid
Send a Stripe-powered invoice with one click and reconcile payments automatically.
Every feature, section by section
A complete checklist of what ships today — and what's on the way.
Dispatching & Scheduling
Run the day from one board.
| Feature | Availability |
|---|---|
| Dispatch managementAssign drivers, track live status, manage every trip. | Included |
| Booking & reservation managementCreate, edit, and organize trips with full history. | Included |
| Multi-segment tripsMultiple legs, stops, and per-segment vehicles or drivers. | Included |
| Live driver trackingSee where drivers are and how trips are progressing. | Included |
| Airport flight detailsFlight number, direction, and type captured on every airport leg. | Included |
| Live flight trackingTrack flight status for airport transfers on every plan. | Included |
| Driver availability & time offSchedules, time-off reasons, and availability planning. | Included |
| Vehicle & Driver Block DatesBlock out dates when a vehicle or driver is unavailable, so they can't be booked. | Included |
| Driver & Vehicle AvailabilityMark available dates for vehicles and drivers — drivers can schedule themselves as available. | Included |
| Time ClockRecord staff clock-ins, clock-outs, and working hours. | Included |
| Office Staff SchedulingPlan office staff shifts alongside your daily operations. | Included |
| Scheduled emails & textingAutomatic reminders to drivers and customers. | Included |
Fleet & Compliance
Vehicle records, inspections, and paperwork in one place.
| Feature | Availability |
|---|---|
| Maintenance RecordsKeep vehicle service schedules, repairs, and maintenance costs together. | Included |
| Incident ReportsRecord incidents with photos, notes, and follow-up details. | Included |
| Inspection RecordsKeep vehicle inspection records and findings organized. | Included |
| Pre-Post Trip InspectionsRecord vehicle inspections before and after trips. | Included |
| Insurance Policy Uploads (Manual or AI)Upload policies manually or let AI extract carrier, policy number, and expiry — the original document is stored too. | Included |
| Vehicle & fleet recordsTrack vehicles, assignments, and utilization. | Included |
Customers & Booking
Everything your clients touch.
| Feature | Availability |
|---|---|
| Customer portalTrips, invoices, receipts, and one-click rebooking. | Included |
| Customer SurveysCollect customer feedback about their trips. | Included |
| Corporate accountsAccount-level contacts, pricing, billing, and reporting. | Included |
| Service agreements & policiesReusable terms, cancellation rules, and signed agreements. | Included |
| Quote request formBranded embeddable form for custom quotes. | Included |
| Instant quote & payment formPrice and pay online with no manual quoting. | Included |
| Customizable booking formsSeveral ready-made versions plus a fully customizable form. | Included |
| Two-way text chatText between you, your driver, and the customer with a full log. | Included |
| Unlimited customer recordsNo caps on contacts, companies, or history. | Included |
| E-signingCollect signatures on contracts, waivers, and trip confirmations digitally. | Included |
Payments & Billing
Get paid without the chase.
| Feature | Availability |
|---|---|
| Stripe merchant solutionsCards, ACH, pre-authorizations, and receipts. | Included |
| Stripe Connect payoutsCharge through your own connected Stripe account. | Included |
| No extra merchant processing feesPay exactly what Stripe charges you — we add nothing on top. | Included |
| Payment requests & public pay pageSend a secure link — the customer pays online. | Included |
| Saved cards & payment sourcesCard on file for repeat and corporate clients. | Included |
| Refunds & account creditsIssue refunds or apply credit to a future trip. | Included |
| Record payment (cash, any merchant)Log cash, check, or outside processor payments. | Included |
| Invoicing & receiptsBranded documents sent automatically. | Included |
| Receipt Uploads (Manual or AI)Upload receipts manually or use AI-assisted receipt capture. | Included |
| Driver payroll & cash-outsPer-trip pay, cash-out requests, and driver tax summaries. | Included |
| CommissionsCommission rules for agents, referrers, and staff. | Included |
| QuickBooks Online syncBookkeeping sync — invoices and payments flow to your QuickBooks Online ledger. | Included |
Pricing Models
Charge however your market expects you to charge.
| Feature | Availability |
|---|---|
| Flat rateFixed price per trip — airport transfers and set routes. | Included |
| Hourly billingHourly with configurable minimums for charters. | Included |
| Package priceBundle stops, hours, and services into one price. | Included |
| Distance (mi / km)Base fare plus per-mile or per-kilometer rates. | Included |
| Zone pricingFixed rates between mapped pickup/drop-off zones. | Included |
| Rate groupsDifferent rate cards per customer, account, or vehicle class. | Included |
| Surge pricingAutomatic uplifts for peak dates, times, and demand windows. | Included |
| Promo codesTime-limited discount codes with usage rules. | Included |
| Surcharges, discounts & gratuityAutomatic add-ons, promos, and tip handling. | Included |
Branding & Customization
Make the system look and work like yours.
| Feature | Availability |
|---|---|
| Company aliasesRun unlimited brands from one account. | Included |
| Complete Drag-and-Drop Screen CustomizationCustomize every screen with different views, rearrange layouts, and organize pages using drag-and-drop to match the way your team works. | Included |
| Custom Roles/PermissionsCreate custom roles and control what each team member can see and do. | Included |
| Drag-and-drop email builderBuild branded templates with live preview — no HTML. | Included |
| Custom text & email automationsManage your own text and email automations — start from our default templates or build your own with the drag-and-drop editor. | Included |
| Template library & galleryReady-made confirmations, reminders, and receipts. | Included |
| Digital business cardShareable branded booking card for your team. | Included |
Communication
Team chat, customer email, and SMS in one place.
| Feature | Availability |
|---|---|
| Internal Team & Group ChatMessage team members one-to-one or create groups, with conversations kept entirely inside Kymark — separate from customer SMS. | Included |
| Email tracking & logsOpens, delivery logs, suppressions, and unsubscribes. | Included |
| Send from your own inboxConnect Gmail or Outlook so mail comes from your domain. | Included |
| SMS engine with logsTwo-way texting, reminders, and a full message history. US & Canada texting included on the Kymark number. | Included |
| Support ticket centerInbound support email turned into tracked tickets. | Included |
AI Tools
Built-in intelligence that works alongside your team.
| Feature | Availability |
|---|---|
| 24/7 AI + human supportAI assistance any hour, with real people behind it. | Included |
| In-app AI assistantAsk questions about your data and get answers instantly. | Included |
| AI demo & setup wizardGuided onboarding using your own trips and rates. | Included |
| AI-assisted quoting helpSuggestions while building quotes and packages. | Included |
| AI dispatch suggestionsSmart driver/vehicle recommendations — suggest or auto-assign. | Included |
| AI zone pricingGenerate a zone-to-zone rate matrix from your own map. | Included |
| AI support ticket repliesSuggested responses drafted from ticket context. | Included |
| AI email & SMS draftingDraft customer replies from trip context. | Coming soon |
Reporting & Analytics
Know your numbers without a spreadsheet.
| Feature | Availability |
|---|---|
| Visual InsightsVisual charts and trends across your business. | Included |
| RevenueReview revenue over your selected reporting period. | Included |
| Trip VolumeSee how many trips your business handles over time. | Included |
| Driver PerformanceReview trip activity and performance by driver. | Included |
| Top CustomersIdentify your leading customers by bookings and revenue. | Included |
| Add-Ons PerformanceReview how booking add-ons contribute to revenue. | Included |
| Vehicle CostsReview costs associated with each vehicle. | Included |
| Tax SummariesSummarize recorded taxes for your reporting period. | Included |
| User LoginsReview user sign-in activity. | Included |
| Driver reportsTrips, hours, earnings, and performance per driver. | Included |
| Vehicle P&L reportingRevenue vs. cost per vehicle so you know what earns. | Included |
| Unlimited report downloadsExport anything, as often as you want. | Included |
| Scheduled report deliveryReports emailed on a recurring schedule. | Coming soon |
Affiliate Network
Farm trips out — and take them in — without phone tag.
| Feature | Availability |
|---|---|
| Farm-out requestsSend a trip to a partner with your price and terms. | Included |
| Farm-in inboxAccept or decline incoming work with one tap. | Included |
| Partner directory & ratingsFind vetted operators by market, rating, and response time. | Included |
| Network ledgerTrack what you owe partners and what they owe you. | Included |
| Network analyticsAcceptance rates, margins, and partner performance. | Included |
| GNET integrationSend and receive trips over the GNET affiliate protocol. | Included |
Integrations
Plays well with the tools you already use.
- Included
Twilio SMS
Two-way texting between customer, driver, and dispatcher with a full message log. US & Canada texting included on the Kymark number, or connect your own Twilio account.
Messaging - Included
Gmail
Confirmations, reminders, and receipts sent from your own Gmail inbox.
Email - Included
Outlook
Send from your own Microsoft Outlook mailbox and domain.
Email - Included
Stripe
Connect your own Stripe account for cards, ACH, and pre-authorizations — you pay exactly what Stripe charges, nothing extra.
Payments - Included
QuickBooks Online
Bookkeeping sync so invoices and payments reach your books.
Accounting - Included
Google Calendar
Trips and dispatch schedules synced to the calendar you already check.
Calendar - Included
Google Drive
E-signed documents push automatically to your own Drive, filed by date.
Storage - Included
Google Maps
Accurate driving routes, distances, and ETAs on every trip.
Maps - Included
Google Places
Address autocomplete on every form — no typos, no bad pickups.
Maps - Included
Public API
API keys included on every plan — build your own integrations against your data.
Platform - Included
Embeddable widgets
Quote, booking, signup, and chat embeds for your own website.
Platform Don't see your tool?
Tell us what you use — custom features and integrations are built at no cost and normally delivered within 24–48 hours.
Request an integration
Apps & Access
Easy to use, everywhere you work.
| Feature | Availability |
|---|---|
| Web appFull system in any modern browser — nothing to install. | Included |
| iOS appNative iPhone and iPad app for you and your drivers. | Included |
| Android appNative Android app for you and your drivers. | Included |
| Driver app (iOS & Android)Status updates, trip details, and navigation for drivers. | Included |
| Any-device accessPhone, tablet, and desktop with live data. | Included |
| Guided walkthrough & demo dataTour the system with realistic sample data first. | Included |
| Training academyBuilt-in courses, quizzes, and progress tracking for staff. | Included |
Fun Tools
The extras your customers and team will love.
| Feature | Availability |
|---|---|
| Shuttle & seat-based bookingPublic shuttle routes with a visual seat map designer. | Included |
| Loyalty & rewards programPoints and repeat-customer incentives. | Coming soon |
Platform & Support
The foundation under everything.
| Feature | Availability |
|---|---|
| Unlimited users & driversNo per-seat fees, ever. | Included |
| Complete Data Export/ImportExport and import your complete business data. | Included |
| Login activity & audit logsKnow who signed in and what changed. | Included |
| Lightning-fast cloud softwareModern hosting — pages load instantly. | Included |
| Daily backupsAutomatic off-site backups every day. | Included |
| Free software updatesEvery new feature included at no extra cost. | Included |
| Unlimited technical supportAsk as much as you need, on any plan. | Included |
Limo software features: frequently asked questions
What is included, how it works, and what it takes to switch.
See it in action
Account login details for the 14-day trial will be sent on sign up. Limited time offer to lock in a GNet users discount — 10% off any plan, for life — offer valid until July 29, 2026.
Your custom design and features are warmly welcomed and built at no cost, normally delivered within 24–48 hours. You get Kymark your way without doing anything yourself or hiring a developer — it's like having a custom development team for no extra cost.
- No credit card
- 14 days, on us
- Cancel anytime
Questions? Ask Kymark AI.
Ask about features, pricing or how Kymark fits your business — answered in real time, right here.